Time Off Request Form
Fill in this time-off request in your browser, then print it or save it as a PDF from the print dialog. You can also print it blank and fill it in by hand.
No account is needed. Nothing you type is saved or sent anywhere, and the form never asks why you need the time off.
Time-Off Request
Do not include medical details or the reason for your absence.
Employee
Approver (to be completed by the approver)
Template from LeaveTools. Not legal advice. Your employer's policy applies.
A blank form prints as a template to fill in by hand. Names you type stay in this page and are not saved.
What to include in a time-off request
A clear request answers the questions an approver needs to decide:
- Who is asking, and on which team.
- When: the first and last day off. Both days are included.
- How much: the total hours requested, counting only scheduled work hours.
- What kind of time off, as a general category such as vacation or personal.
- Who approves it, with a place for their decision, signature, and date.
Leave out medical details and the reason for the absence. A general category is enough to plan coverage. Leave covered by specific laws, such as FMLA, follows its own process.
How to use this form
- Fill in the fields you know. Any field can be left blank to complete by hand.
- Select Print or save as PDF. In the print dialog, choose a printer or Save as PDF.
- Give the request to your approver, or attach the PDF to an email.
- Once it is approved, record it in the PTO tracker so the hours are reserved.
The approval workflow guide explains what happens after a request is submitted.
Synthetic example
Synthetic example. Employee A.R. requests Vacation from 2026-04-06 to 2026-04-07, both days included, for a total of 16 hours, with no partial days. The approver section stays blank until the manager decides.
Frequently asked questions
What should a time-off request form include?
The employee's name and team, the first and last day off, the total hours, a general type of time off, and a section for the approver's decision, signature, and date. Many employers also want the date of the request.
Can I save this form as a PDF?
Yes. Select Print or save as PDF, then choose Save as PDF as the destination in your browser's print dialog. The saved file contains only the form.
Should I give a reason for time off?
This form does not ask for one, and you should not include medical details. Some employers ask for a general category, which the form includes. Follow your employer's written policy.
Does this form approve my time off?
No. The form is a written request. Your employer's approver decides, and your employer's policy applies.
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