PTO Calculator for Hourly Employees
Hourly employees usually earn PTO as a rate per hour worked. Multiply the hours you worked by your rate: at 0.0385 hours of PTO per hour worked, 80 hours of work earns about 3.08 hours of PTO. If your policy states a yearly amount instead, divide it by the hours worked in a full year to get the rate: 80 hours ÷ 2,080 hours is 0.0385.
Calculate PTO for hours worked
PTO earned for 80 hours worked
3.08 hours
3 h 05 min
Rate: 0.0385 hours of PTO per hour worked.
Rounded half up to the minute. Some employers round each paycheck differently; your pay stub is the record.
The formula
- PTO earned = hours worked × PTO rate per hour worked.
- Rate from a yearly amount = yearly PTO hours ÷ hours worked in a full year.
A full-time year is often counted as 40 hours × 52 weeks = 2,080 hours. If your employer uses a different number, such as 1,950 for 37.5-hour weeks, use that one.
| Yearly PTO | Rate per hour worked | Earned per 40 hours | Earned per 80 hours |
|---|---|---|---|
| 40 h (1 week) | 0.0192 | 0.77 h | 1.54 h |
| 80 h (2 weeks) | 0.0385 | 1.54 h | 3.08 h |
| 120 h (3 weeks) | 0.0577 | 2.31 h | 4.62 h |
| 160 h (4 weeks) | 0.0769 | 3.08 h | 6.15 h |
Synthetic examples. Rates are rounded to four decimals and earned hours to two. Some policies round the rate itself, which changes the yearly total slightly: 0.0385 × 2,080 is 80.08 hours, not exactly 80.
Overtime, part time and caps
- Overtime hours: some policies count them toward PTO and some do not. Enter only the hours your policy counts.
- Part-time employees use the same formula with their actual hours, so a 20-hour week earns half of what a 40-hour week earns at the same rate.
- Caps: if your policy limits the balance, accruals stop once you reach it. The PTO accrual calculator applies a cap across pay periods.
Frequently asked questions
How do hourly employees accrue PTO?
Usually by earning a fixed amount of PTO for every hour worked, such as 0.0385 hours. The PTO is added when the hours are recorded, typically each pay period.
What does a PTO rate of 0.0385 mean?
You earn 0.0385 hours of PTO for each hour you work. Over a full-time year of 2,080 hours that is about 80 hours, or two weeks with an 8-hour workday.
How do I find my PTO accrual rate?
Look at your handbook or pay stub. If it lists a yearly amount, divide it by the hours worked in a full year. If it lists hours per pay period, divide that by the hours in a typical pay period.
Do unpaid hours count toward PTO?
That depends on the policy. Many policies count only paid hours worked, and some exclude overtime or PTO hours themselves. Enter the hours your policy counts.